The way we work Concerns and complaints
We encourage your feedback, both good and bad, on our care and support services. If you have a concern or complaint, please let us know as soon as possible so we can put it right.
We want to hear your feedback, both good and bad, on the care and support services we provide.
Passing on a compliment
Our colleagues are passionate about what they do. We’re always grateful to hear when you’re happy with our services, as your compliments help us work towards getting it right first time, every time. You can let us know when we do things well by getting in touch with our Care and Support Quality team.
If you’re unhappy
If things haven’t gone so well or we’ve made a mistake, we want to know.
We’re committed to handling concerns and complaints in an open and transparent way. We want you to trust us to acknowledge if we’ve got things wrong and know we’ll take steps to make things right.
If you have concerns about a care or support service you’ve received, please let us know so we can put it right as soon as possible. We’ll say sorry when we need to and learn from our mistakes.
When you get in touch, we’ll log your issue as a concern if we can resolve it to your satisfaction within 24 hours.
Our complaints procedure
We also have a formal complaints procedure for more complex issues. You can contact us about your complaint however you’re most comfortable – in person to any of our team, by email or by phone.
Our local service managers are often best placed to resolve your issue quickly. Alternatively, you can email your complaint to our Care and Support Quality team if you’d prefer to raise the matter independently of the service.
We’ll acknowledge your complaint within two working days. We’ll confirm the action we’ll take and let you know who the investigating officer will be.
We will also inform you of the proposed resolution date or when we will next respond to you, which will normally be within 10 working days unless we need to agree an extension with you.
If you’re happy with the outcome, we will send you a letter closing the complaint and ask for your feedback on how we dealt with it.
If you’re not satisfied with the outcome, your complaint will be reviewed by a more senior manager or someone from an independent team. This is known as a stage 2 review. Your stage 2 complaint will be acknowledged within two working days. You’ll receive a response within 10 working days of the acknowledgement unless we agree an extension together.
Help from external organisations
Our stage 2 review is the end of our internal process. If you remain dissatisfied, our stage 2 outcome letter will let you know how you can contact the relevant ombudsman. You do have the right to contact the relevant ombudsman before this point though.
Complaints relating to the delivery of social care services can be referred to the Local Government and Social Care Ombudsman.
For housing-related complaints, where we are your landlord, you can take your complaint to the Housing Ombudsman Service.
If you receive a care service from us that is regulated by the Care Quality Commission (CQC), you also have the right to contact CQC. Although CQC will not investigate individual complaints, they will use the feedback to link into how they monitor and inspect our services.
Using your feedback to improve our services
We always want to understand when things have gone wrong and why. We regularly review complaints and use your feedback to help us continually improve our services. We share our changes and learnings in relevant customer forums, including our customer annual review.